Free Cleaning Service Invoice Generator

Q: Does the invoice generator calculate taxes automatically?

Yes. Enter your tax rate percentage and the invoice generator automatically calculates the tax amount from the subtotal. The PDF shows a clear breakdown: subtotal, tax amount (with rate), and total due.

Q: What payment terms should I use for cleaning invoices?

For residential cleaning, 'Due on Receipt' or 'Net 15' is most common — you want to get paid quickly. For commercial or janitorial contracts, 'Net 30' is standard. The invoice generator supports Due on Receipt, Net 15, Net 30, and Net 60.

Q: How do I send the invoice to my cleaning client?

After downloading the PDF, you can email it directly to your client, send it via text message, or print and hand it to them. The PDF includes all your contact information and payment terms so the client knows exactly how and when to pay.

Create professional invoices for your cleaning business. Add tax calculations, payment terms, and export as PDF — completely free.

Your Business

Business Logo (optional)

Click to upload your logo

Business Name

Phone

Website

Address

Invoice Details

Invoice Number

Invoice Date

Due Date

Payment Terms

Tax Rate (%)

Client Information

Client Name

Client Email

Client Phone

Client Address

Services / Line Items

Description Qty Price Total

Notes & Terms

Invoicing Guide

How to Invoice Your Cleaning Clients Like a Pro

Getting paid on time starts with a professional invoice. Here's what every cleaning business owner needs to know.

What to Include on Every Cleaning Invoice

A complete cleaning invoice should leave no room for confusion. Make sure every invoice includes:

Your business name, logo, address, phone, and email
A unique invoice number for tracking (INV-001, INV-002, etc.)
The invoice date and a clear due date
Client name and billing address
Itemized list of services performed with quantities and prices
Subtotal, tax amount (if applicable), and total due
Payment terms and accepted payment methods

Choosing the Right Payment Terms

Due on Receipt: Best for one-time residential cleanings. You performed the service, you should get paid now.

Net 15: Good for recurring residential clients. Gives them a short window while keeping your cash flow healthy.

Net 30: Standard for commercial and janitorial contracts. Most businesses expect 30-day payment terms.

Tips to Get Paid Faster

Late payments are one of the biggest headaches for cleaning business owners. Here are proven strategies to get paid on time:

Send invoices immediately after each cleaning — don't wait
Include a clear due date and payment terms on every invoice
Offer multiple payment options (card, ACH, check)
Use consistent invoice numbering so nothing falls through the cracks
Follow up within 48 hours if a payment is late

Should You Charge Sales Tax on Cleaning Services?

It depends on your state. Some states exempt cleaning services from sales tax, while others require you to collect it. Residential cleaning is tax-exempt in many states, but commercial cleaning may be taxable. Check your state's department of revenue for specific rules. Our invoice generator makes it easy — just set your tax rate to 0% if you don't need to charge tax.

FAQ

Invoice Generator FAQ

Is this cleaning invoice generator really free?

Yes, 100% free with no limits. No signup, no credit card, no hidden fees. The invoice generator runs entirely in your browser, so your data never leaves your device. Generate as many invoices as you need for your cleaning business.

Does the invoice generator calculate taxes automatically?

Yes. Enter your tax rate percentage in the Invoice Details section and the generator automatically calculates the tax amount from the subtotal. The PDF shows a clear breakdown: subtotal, tax (with percentage), and total due. Set the rate to 0% if your cleaning services aren't taxable in your state.

What payment terms should I use for cleaning invoices?

For one-time residential cleanings, use "Due on Receipt" to get paid right away. For recurring residential clients, "Net 15" keeps cash flow healthy. For commercial or janitorial contracts, "Net 30" is the industry standard. The invoice generator supports all four options: Due on Receipt, Net 15, Net 30, and Net 60.

How do I send the invoice to my cleaning client?

After downloading the PDF, email it directly to your client, send it via text message, or print a hard copy. The PDF includes all your contact information and payment terms. For faster payments, email the invoice within 24 hours of completing the cleaning service.