When should I use a one-time cleaning invoice instead of a recurring invoice?

Use a one-time invoice for single-visit services like deep cleans, move-in/move-out cleanings, post-construction cleanups, spring cleaning, and any job where the client hasn't committed to ongoing service. Use a recurring invoice for clients on weekly, biweekly, or monthly cleaning schedules.

What payment terms should I use for one-time cleaning jobs?

For one-time cleaning jobs, 'Due on Receipt' is the industry standard. Since you don't have an ongoing relationship with the client, collecting payment immediately after service protects your business. Some cleaners require a 50% deposit before the job and the remaining balance due on completion.

How much should I charge for a one-time deep cleaning?

One-time deep cleaning typically costs 1.5x to 3x your standard recurring rate. For a standard 3-bedroom home, expect to charge $200 to $500+ depending on condition, square footage, and your market. Always do a walkthrough or get photos before quoting to avoid underpricing.

Should I collect payment before or after a one-time cleaning?

Best practice for one-time jobs is to collect a 50% deposit before the cleaning and the remaining balance immediately after completion. This protects you from no-shows and non-payment. Include your deposit terms clearly on the invoice.

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One-Time Invoicing Guide

How to Invoice One-Time Cleaning Clients

One-time jobs need clear, professional invoices to ensure you get paid on time. Here's what to know.

When to Use a One-Time Cleaning Invoice

One-time invoices are designed for single-visit services where the client hasn't committed to a recurring schedule. Common scenarios include:

Deep cleaning for first-time clients or seasonal services
Move-in and move-out cleaning for tenants and landlords
Post-construction or renovation cleanup
Spring cleaning and holiday preparation
Real estate staging and open house preparation

Pricing One-Time vs. Recurring Services

One-time cleanings should be priced 1.5x to 3x higher than your recurring rate. You're investing more time in an unfamiliar space, can't amortize travel costs over multiple visits, and there's a higher risk of non-payment without an ongoing relationship.

Protecting Your Business on One-Time Jobs

Without an ongoing relationship, one-time clients represent higher payment risk. Protect yourself with these strategies:

Require a 50% deposit before starting work
Set payment terms to "Due on Receipt" — don't extend net terms to new clients
Get written authorization (the signed invoice works) before starting
Document the space with photos before and after cleaning
Accept card payments on-site for immediate collection

Converting One-Time Clients to Recurring

One-time jobs are your best lead source for recurring clients. Include a note on your invoice offering a 10-15% discount for clients who sign up for weekly or biweekly service. Mention it verbally when you hand them the invoice.

FAQ

One-Time Invoice FAQ

When should I use a one-time invoice instead of a recurring invoice?

Use a one-time invoice for single-visit services like deep cleans, move-in/move-out cleanings, post-construction cleanups, and spring cleaning. Use a recurring invoice for clients on weekly, biweekly, or monthly schedules. If a client is trying your service for the first time, start with a one-time invoice and convert them to recurring later.

What payment terms should I set for one-time cleaning jobs?

"Due on Receipt" is the standard for one-time jobs. Since there's no ongoing relationship, you want to collect payment as soon as the work is done. Many cleaners require a 50% deposit before starting and collect the balance upon completion. Never extend Net 30 terms to a first-time client.

How much more should I charge for a one-time deep clean?

One-time deep cleans typically cost 1.5x to 3x your standard recurring cleaning rate. For a 3-bedroom home, expect to charge $200 to $500+ depending on the condition, square footage, and your local market. Always do a walkthrough or request photos before quoting to accurately assess the scope of work.

Should I collect a deposit for one-time cleaning jobs?

Yes. A 50% deposit is standard practice for one-time cleaning jobs, especially for large projects like move-out cleans or post-construction cleanup. The deposit protects you from no-shows and ensures the client is committed. Include your deposit terms on the invoice so everything is documented.